Chapter - V ( ADVANCE TALLY APPLICATION) - MODULE - 3 ( PURCHASE RETURN AND SALES RETURN VOUCHERS)
CHAPTER - V
ADVANCE TALLY APPLICATION
MODULE - 3
PURCHASE RETURN AND SALES RETURN
VOUCHERS
Usually after the
transaction process (purchase & sales) is over , then the question comes
about the provision for return policy. Every product is being purchased or sold
with a provision for return. That is if there is some manufacturing defect is
found in the goods either from the purchase point or sale point within a fixed
period of time ( from the date of purchase or from the date of sale) claim can
be made from the supplier and claim to be given to the customer either in terms
of money or goods.
For
this after company creation , in the gateway of tally press F11 key , which
will take you to the company feature section. Where in the inventory feature
section enable the godown, categories, the discount option, active debit note,
credit note, invoice mode for credit note, invoice mode for debit note,
rejection in , rejection out and finally make receipt note and delivery note
option to yes.
So
after company creation, in the gateway of tally section create ledgers like
purchase , sales etc. For this go to ACCOUNTING INFO menu – select ledger-
choose create option-start creating ledgers. Such as :-
1.
Supplier ledger.
Put the name of the
respective supplier in the name box , put it under sundry creditor group, give
the basic details like address , GST reg. no. etc., accept it and save it by
pressing enter key.
2.
Customer ledger.
Put the name of the
respective customer in the name box , put it under sundry debtor group, give
the basic details like address , GST reg. no. etc., accept it and save it by
pressing enter key.
3.
Bank ledger.
Put the name of the
respective bank in the name box , put it under bank account group, give the
basic details like address , GST reg. no. etc., accept it and save it by
pressing enter key.
4.
Purchase ledger.
Put the rate of
purchase( purchase@18%) in the name box , put it under purchase account group,
give the basic details like GST applicability, purchase classification(Purchase
Taxable), define the rate of IGST( CGST+SGST)
accept it and save it by pressing enter key.
5.
Sales ledger.
Put the rate of sales(
sales@18%) in the name box , put it under sales account group, give the basic
details like GST applicability, sales classification(Sales taxable), define the
rate of IGST( CGST+SGST) accept it and
save it by pressing enter key.
6.
Input CGST ledger.
Put the rate of cgst (cgst@9%)
in the name box , where the rate of
purchase tax is 18%, put it under Duties & Taxes group, give the basic
details like type of duty as GST, nature of tax as CGST , applicable % of tax, accept it and save it by
pressing enter key.
7.
Input SGST ledger.
Put the rate of sgst
(sgst@9%) in the name box , where the
rate of purchase tax is 18%, put it
under Duties & Taxes group, give the basic details like type of duty as
GST, nature of tax as SGST , applicable
% of tax, accept it and save it by pressing enter key.
Output CGST ledger.
Put the rate of cgst (cgst@9%)
in the name box , where the rate of
sales tax is 18%, put it under Duties & Taxes group, give the basic details
like type of duty as GST, nature of tax as CGST , applicable % of tax, accept it and save it by
pressing enter key.
9.
Output SGST ledger.
Put the rate of sgst
(sgst@9%) in the name box , where the
rate of sales tax is 18%, put it under Duties & Taxes group, give the basic
details like type of duty as GST, nature of tax as SGST , applicable % of tax, accept it and save it by
pressing enter key.
1 Electricity Bill A/c ledger.
Put the name as
Electricity Bill A/c in the name box , put it under indirect expense group,
give the basic details as it is ( no change) accept it and save it by pressing
enter key.
1 Telephone Bill A/c ledger.
Put the name as
Telephone Bill A/c in the name box , put it under indirect expense group, give
the basic details as it is ( no change) accept it and save it by pressing enter
key.
House Rent A/c ledger.
Put the name as House
Rent A/c in the name box , put it under indirect expense group, give the basic
details as it is ( no change) accept it and save it by pressing enter key.
Staff Salary A/c ledger.
Put the name as Staff
Salary A/c in the name box , put it under indirect expense group, give the
basic details as it is ( no change) accept it and save it by pressing enter
key.
1 Petty Cash Expense A/c ledger.
Put the name as Petty
Cash Expense A/c in the name box , put it under indirect expense group, give
the basic details as it is ( no change) accept it and save it by pressing enter
key.
The ledgers discussed
above are some of the examples of the basic ledgers . But in the real field
multiple ledgers of similar types has to be created. Such as more than one
supplier, customer, purchase, sales, tax ledgers as per the requirement has to
be created.
Next after the
necessary ledger creation , press escape key to back to the gateway of tally
again where select inventory info menu and start creating stock groups, stock
categories, stock units, stock godown and finally stock items. Actually the
main intention here is to create the item database of which you are going to
purchase and sale. For this you have to define the proper group, category,
godown , unit and finally the item or the name of the product that you are
going to purchase or sale.
a.
Purchase voucher.
In the accounting
voucher section press F9 key to get the purchase voucher creation screen. Where
define the voucher no, date, put the supplier name under party account name ,
put the name of the item under item heading, specify the godown name , put the
quantity, the rate, put discount if any, add the necessary CGST and SGST , give
the proper narration as required , accept it and save it by pressing enter key.
b.
Sales voucher.
In the accounting
voucher section press F8 key to get the sales voucher creation screen. Where
define the voucher no, date, put the customer name under party account name ,
put the name of the item under item heading, specify the godown name , put the
quantity, the rate, put discount if any, add the necessary CGST and SGST , give
the proper narration as required , accept it and save it by pressing enter key.
c.
Receipt voucher.
In the accounting
voucher section press F6 key to get the receipt voucher creation screen. Where
define the voucher no, date, define the receipt a/c as cash or bank , put the
name of the customer under particular heading, specify the amount received(
against reference-receiving full payment from the party or on account-receiving
part payment from the party) give the proper narration as required , accept it
and save it by pressing enter key.
Payment voucher.
In the accounting
voucher section press F5 key to get the payment voucher creation screen. Where
define the voucher no, date, define the payment a/c as cash or bank , put the
name of the supplier under particular heading, specify the amount paid (
against reference-giving full payment to the party or on account-giving part
payment to the party) give the proper narration as required , accept it and
save it by pressing enter key.
e.
Payment voucher for indirect expenses.
In the accounting
voucher section press F5 key to get the payment voucher creation screen. Where
define the voucher no, date, define the payment a/c as cash or bank , put the
name of the expense heading(like electricity bill, telephone bill, house rent,
staff salary ,petty cash expense a/c etc.) under particular heading, specify
the amount paid ( against reference-giving full payment to the party or on
account-giving part payment to the party) give the proper narration as required
, accept it and save it by pressing enter key.
After purchase and
sale is being made chances are there product may get returned from the customer
end and you also return the same
products to the supplier. And at the end claim also has to be settled from both
the end.
f.
Rejection in voucher.
This voucher is
created when defective goods is being returned from the customer end , i.e.
from the sales point. For this in the inventory voucher section select
rejection in voucher option. Where put the name of the customer under ledger
heading, put the quantity to be returned , put the tracking no as new number,
accept it and save it by pressing enter key.
g.
Rejection out voucher.
This voucher is
created when defective goods is returned to the supplier i.e. purchase point.
For this in the inventory voucher section , select rejection out voucher
option. Where put the name of the supplier under ledge heading, put the
quantity to be returned , put the tracking no as new number , accept it and
save it by pressing enter key.
Claim settlement.
In will be done in two different ways i.e by goods or by money.
For goods settlement two vouchers should be maintained i.e Receipt note and Delivery Note. For monetary settlement the vouchers to be maintained are Debit Note and Credit Note.
h.
Receipt note.
This voucher is
created for receiving of goods from the supplier end against returned defective
goods. For this in the inventory voucher section , select the receipt note
voucher option. Where put the name of the supplier under party account heading
, put the quantity received from the supplier with rejection out tracking no.
accept it and save it by pressing enter key.
i.
Delivery note.
This voucher is
created for giving goods to the customer against returned defective goods. For
this in the inventory voucher section , select the delivery note voucher
option. Where put the name of the customer under party account heading , put
the quantity delivered to the customer with rejection in tracking no. accept it
and save it by pressing enter key.
Debit note.
This voucher is
created for receiving money from the supplier end against returned defective
goods. For this in the accounting voucher section , select the debit note
voucher option. Where put the name of the supplier under party account heading
, put the amount(as per the product value) received from the supplier with
rejection out tracking no. accept it and save it by pressing enter key.
k.
Credit note.
This voucher is
created for giving money to the customer against returned defective goods. For
this in the accounting voucher section , select the credit note voucher option.
Where put the name of the customer under party account heading , put the amount(as
per the product value) given to the customer with rejection in tracking no.
accept it and save it by pressing enter key.
After the required
accounting vouchers creation we can find out the balance sheet and the profit
& loss account of the concerned company. For this in the gateway of tally
section , go to the balance sheet and profit & loss a/c section by
selecting the required options in the report section.
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