Chapter - IX ( POS - POINT OF SALES )

POINT OF SALES

OR

SHOWROOM SELLING 

As discussed earlier at the time of purchase and sales stock is being stored in the godown ( purchase) and the same stock is taken out from the godown (sales). But here we are going to discuss the typical show room selling. And also show the multiple mode of payment, the discount structure, the GST tax structure etc.

So after company creation , in the gateway of tally section create ledgers like purchase , sales etc. For this go to ACCOUNTING INFO menu – select ledger- choose create option-start creating ledgers. Such as :-

     1. Supplier ledger.

Put the name of the respective supplier in the name box , put it under sundry creditor group, give the basic details like address , GST reg. no. etc., accept it and save it by pressing enter key.

1   2. Customer ledger.

Put the name of the respective customer in the name box , put it under sundry debtor group, give the basic details like address , GST reg. no. etc., accept it and save it by pressing enter key.

     3. Bank ledger.

Put the name of the respective bank in the name box , put it under bank account group, give the basic details like address , GST reg. no. etc., accept it and save it by pressing enter key.

     4.  Purchase ledger.

Put the rate of purchase( purchase@18%) in the name box , put it under purchase account group, give the basic details like GST applicability, purchase classification(Purchase Taxable), define the rate of IGST( CGST+SGST)  accept it and save it by pressing enter key.

     5. Sales ledger.

Put the rate of sales( sales@18%) in the name box , put it under sales account group, give the basic details like GST applicability, sales classification(Sales taxable), define the rate of IGST( CGST+SGST)  accept it and save it by pressing enter key.

     6. Input CGST ledger.

Put the rate of cgst (cgst@9%) in the name box  , where the rate of purchase tax is 18%, put it under Duties & Taxes group, give the basic details like type of duty as GST, nature of tax as CGST ,  applicable % of tax, accept it and save it by pressing enter key.

1   7. Input SGST ledger.

Put the rate of sgst (sgst@9%) in the name box  , where the rate  of purchase tax is 18%, put it under Duties & Taxes group, give the basic details like type of duty as GST, nature of tax as SGST ,  applicable % of tax, accept it and save it by pressing enter key.

1    8. Output CGST ledger.

Put the rate of cgst (cgst@9%) in the name box  , where the rate of sales tax is 18%, put it under Duties & Taxes group, give the basic details like type of duty as GST, nature of tax as CGST ,  applicable % of tax, accept it and save it by pressing enter key.

      9. Output SGST ledger.

Put the rate of sgst (sgst@9%) in the name box  , where the rate of sales tax is 18%, put it under Duties & Taxes group, give the basic details like type of duty as GST, nature of tax as SGST ,  applicable % of tax, accept it and save it by pressing enter key.

1   10. Cheque/DD ledger.

Put the name as Cheque/DD ledger in the name box , put it under Bank account group, give the basic details as it is ( no change) accept it and save it by pressing enter key.

1   11. Credit card/Debit card ledger.

Put the name as Credit card/Debit card ledger in the name box , put it under Bank account group, give the basic details as it is ( no change) accept it and save it by pressing enter key.

The ledgers discussed above are some of the examples of the basic ledgers . But in the real field multiple ledgers of similar types has to be created. Such as more than one supplier, customer, purchase, sales, tax ledgers as per the requirement has to be created.

After necessary ledger creation , press escape key to back to the gateway of tally again where select inventory info menu and from there go to voucher type option – select create option. Where put the voucher name as POS( Point of Sales), put it under the sales group, rest option as it is .Next in the same creation screen make print after saving voucher option to yes, make use for POS Invoicing option to yes, set print message option to yes, put the necessary remarks , add the terms and conditions , put the name of the class as POINT OF SALES, where define the mode of payment , set the sales book and finally specify the OUTPUT GST tax structure etc., accept it and save it.

Press escape key to go back to the gateway of tally again where select inventory info menu and start creating stock groups, stock categories, stock units, stock godown and finally stock items. Actually the main intention here is to create the item database of which you are going to purchase and sale. For this you have to define the proper group, category, godown , the cost of purchase and the cost of sales, unit and finally the item or the name of the product that you are going to purchase or sale.

So after proper accounting and inventory database creation , in the gateway of tally section go to transaction section and there select accounting voucher section where start creating vouchers like purchase, sales, receipt , payment , journal and contra. 

     a. Purchase voucher.

In the accounting voucher section press F9 key to get the purchase voucher creation screen. Where define the voucher no, date, put the supplier name under party account name , put the name of the item under item heading, specify the godown name , put the quantity, the rate, put discount if any, add the necessary CGST and SGST , give the proper narration as required , accept it and save it by pressing enter key.

      b. Sales voucher.

In the accounting voucher section press F8 key to get the sales voucher creation screen. There choose the mode of sales as POS and define the voucher no, date, put the customer name under party account name , put the name of the item under item heading, specify the godown name , put the quantity, the rate, put discount if any, add the necessary CGST and SGST , give the proper narration as required , accept it and save it by pressing enter key.

Actually in the POS voucher type there is no receipt voucher. Because in the POS voucher itself receipt of payment from the customer is being made either by cash or cheque or DD or credit card or debit card.So here in POS , two things made together i.e the sales voucher and the receipt voucher.

     c. Payment voucher.

In the accounting voucher section press F5 key to get the payment voucher creation screen. Where define the voucher no, date, define the payment a/c as cash or bank , put the name of the supplier under particular heading, specify the amount paid ( against reference-giving full payment to the party or on account-giving part payment to the party) give the proper narration as required , accept it and save it by pressing enter key.

     d. Payment voucher for indirect expenses.

In the accounting voucher section press F5 key to get the payment voucher creation screen. Where define the voucher no, date, define the payment a/c as cash or bank , put the name of the expense heading(like electricity bill, telephone bill, house rent, staff salary ,petty cash expense a/c etc.) under particular heading, specify the amount paid ( against reference-giving full payment to the party or on account-giving part payment to the party) give the proper narration as required , accept it and save it by pressing enter key.

After the required accounting vouchers creation we can find out the balance sheet and the profit & loss account of the concerned company. For this in the gateway of tally section , go to the balance sheet and profit & loss a/c section by selecting the required options in the report section.