MICROSOFT WORD (DRAWING TOOL)

Chapter - IV - Drawing Tool

a a. Auto shapes:

This is a drawing tool using which we can draw various shapes in word like , circle, rectangle, basic shapes, arrows, stars, lines, curve etc.

It is known as auto shapes because after drawing various shapes we can change its shape again and again as required. For this after drawing , select the shapes first, go to format menu and there apply various tools like shape fill , shape outline , change shape, shadow effects, 3D effects , shape styles etc.

Examples are

For drawing a square , go to insert menu , select the shape tool , choose rectangle tool and at the time beginning start drawing rectangle by pressing shift key, by which the rectangle will be converted to a square.

Similarly for drawing a circle , in the shape tool , choose the ellipse tool and by pressing shift key start drawing the shape and the ellipse will be converted to a circle.

Also by taking cubical tool we can draw various shapes like stick, rectangle, square, flat bed wood, beam shape etc .

After drawing various types of shapes we can apply various effects over them by selecting various types of formatting tools in the format shape option. Details are given below by figures drawn.

Figure for Addition of shapes in a page

Figure for Formatting of shapes in a page

a b. Chart

It is process of graphical representation of data which involves calculation. For this go to insert menu and there select chart option. First of all choose the type of chat that you want to create from the chart type box. ( It may be column chart, pie chart, line chart, bar diagram etc. ) Thereby you will see a dummy model of the chart in word format on the left hand side of the window and a data sheet in a table in excel format on the right hand side of the window. Enter the real calculated data in the excel page , close the excel file , and the chart will be made in word format.

Figure for first display of Chart Type Box

Figure for Chart Creation

After the chart creation you can add the title of the chart by going to layout menu and there choose chart title tool and from there select above the chart option , write down the chart name. And the chart name will be well displayed , so that anyone will have a clear cut idea about what the chart represents for. We can also Put the X axis and Y axis name by selecting the axis title option in the layout menu. There select horizontal axis title ( x axis name) and vertical axis title ( y axis name) and select title below axis for x axis and vertical or horizontal option for y axis name.

Figure for chart title

Figure for X axis name

Figure for Y axis name

We can also edit the chart data by going to design menu and there select edit data option. There by the first chart creation page will be automatically displayed, where you can do the necessary correction in the excel sheet , close the excel sheet and the chart data will be modified.

Figure for chart modification

Also we can change the chat type by going to design menu and there select change chart type option. Select the type of the chat that you want to change and the chart type will be automatically changed.

Figure for chart type change

C. Smart Art Graphics:

It is also a process of graphical representation of data , but it does not involve any calculations. I moves like a flow. For this go to insert menu and there select smart art graphics option. Where we can find various types of graphics like , Cycle Diagram, Pyramid Diagram, Hierarchical Diagram etc. Suppose you are choosing the cycle diagram format. So the drawing goes like this. First of all you will see some basic shapes in circular manner. Put the basic data there. If you want add extra shapes then select add shapes option on the left top corner of the page.

Figure for selection of smart art

We can also change graphics colour, style and layout by selecting the appropriate options in the design menu.

Figure for color application and style change

We can also change the graphics shape, making it bigger or smaller , apply effects like shadow, reflection, glow etc by choosing the appropriate options in the format menu.

Figure for change of graphics shape

d. Page border:

While making project report , seminar report , PHD Thesis and any other report , we normally add plain borderline and also design borderline over the pages in a file. For this in the page layout menu , go to page border option and there choose border and shading option. From there in the border and shading menu we are getting two options to add border over the pages.

First of all we can select border option. Change the setting to box, select the style of the border from the line style box, change its color, change its width and press OK , thereby borderline over the page will be created in a small proportion. We can increase the border size over the entire page by entering data inside the borderline or simply press enter key many times till the end of the page.And to remove the borderline over the page, choose the setting option to none and the borderline will be removed from the page.

Secondly , if we want to add borderline over the pages where data are already been entered , then choose page border option in the border and shading menu. Where again choose the setting to box, select the border style from the line type box and the art box ( Design border line). After adding the borderline we can also change its size, style and colour. And if we move forward, we will see as the pages are increasing the borderline in all the new pages will be added.

If we want to apply border only over the first page, or all the other pages except the first page then after choosing the border style, in the apply to box specify , this section – first page only or this section – all except first page option. And press OK. The new setting will be automatically applied.

Somes times we may also face problems like, at the time of taking printout we will see , the borderlines on the left or right and top or bottom side of the page becomes unprintable. In that case below the apply box , select the option box and from there change the border setting from the edge of the page to measure form the text option. Thereby your borderline will be more adjacent to the text. And border from all the sides of the page become printable.